In Word 2016 for Windows, go to the File menu and select Options. In Excel 2007: In the copy of your original workbook, click the Microsoft Office Button , point to Prepare, and then click Inspect Document. You can examine each item that's found and determine if you want to remove it manually or replace it with an item that doesn't have hidden data, such as a static picture. If you found this article helpful, and especially if you didn't, please use the feedback controls below to leave us some constructive suggestions as to how we can make it better. Step 1: Open the Word document from which you wish to remove your personal information. So, most certainly, using a Microsoft Office removal tool would be more suitable for you. For example, let's say Kelly and Linda collaborate on Presentation A in Office 365.
Well, the manual way of programs deletion could be too long, inconvenient and unsafe in case you delete files by mistake. Depending on the nature of the information, this could place you in an embarrassing or compromising position. If you distribute a copy of a workbook that has hidden rows, columns, or worksheets, other people might unhide them to view the data that they contain. Would save me a lot of time! Step 5: Check the Document Properties and Personal Information box you can uncheck the rest of the options , then click the Inspect button. But you may need to remove only Microsoft Word. You can also use the app in case you just want to remove cache files, manage startup programs and disable unneeded system extensions. Inspector name Finds and removes Comments, Revisions, Versions, and Annotations Note: In Word Starter 2010, Document Inspector removes only versions and annotations.
The complete properties of the document can be viewed in the lower side of the Info page including the name of the authors, editors and others involved in document creation. If you don't know what information the hidden rows, columns or worksheets contain, close the Document Inspector, unhide the hidden rows, columns, or worksheets, and then review their contents. Enter the name of the author you want to add in the edit box. But you can follow the instructions below to remove that personal information from the Word 2010 file. This feature is only available to Office 365 subscribers who have.
Here you should find all the folders and files related to Microsoft Word and delete them. For more information about removing hidden data in Word, Excel, PowerPoint and Viso, see the. Step 4: After the Word Options dialog opens, select the General tab. If you don't know what information the hidden worksheets contain, close the Document Inspector, unhide the hidden worksheets, and then review their contents. I've already changed the name for future documents and I know how to change the name in a single document, but is there a way to batch change the author information on multiple documents? Find and remove hidden data and personal information with the Document Inspector You can use the Document Inspector to find and remove hidden data and personal information in Word documents.
Please see the Caution statement above. But, if you have some issues and the app does not respond to the close command, then you need to call the Force Quit Applications window using the Command+Option+Esc key shortcut. Document properties also include information that is automatically maintained by Office programs, such as the name of the person who most recently saved a document and the date when a document was created. This information can let other people see the names of people who worked on your workbook, comments from reviewers, and changes that were made to your workbook. Scenario Manager scenarios Scenarios that are defined with Scenario Manager and may cause cached or hidden data to be saved with the workbook.
Review each change Click the Previous Change or Next Change icons. Step 3: Click Info in the column at the left side of the window. It removes the data source from the diagram, but if any data from the data source is in the diagram, you need to remove it manually. To ensure anonymity and prevent the dissemination of privileged information, it is best to not use the record changes feature in OpenOffice. Fortunately, removing meta data from your documents is a piece of cake.
Step 3: Click the Options. While this information might not be immediately visible, it can still be retrieved from your presentation. Review each comment before deleting it In the Comments section of the toolbar, click the Previous or Next icons. Invisible On-Slide Content Objects that are not visible because they are formatted as invisible This Inspector does not detect objects that are covered by other objects. Excel for Office 365 Word for Office 365 PowerPoint for Office 365 Excel 2019 Word 2019 PowerPoint 2019 Visio Standard 2019 Office 2016 Excel 2016 Word 2016 PowerPoint 2016 Visio Standard 2016 Excel 2013 Word 2013 PowerPoint 2013 Excel 2010 Word 2010 PowerPoint 2010 Excel 2007 Word 2007 PowerPoint 2007 Office 2007 Office 2010 Visio Standard 2007 Visio Standard 2010 Word Starter 2010 When you share an electronic copy of certain Office documents with clients or colleagues, it is a good idea to review the document for hidden data or personal information. Filters Filters that can be the cause of cached or hidden data in your workbook.
Others have placed the burden of removing such data on the document creator. Be sure to address the comment prior to deleting it. For these items: The Document Inspector finds: Embedded files or objects Embedded files such as an Office or Text document or embedded objects such as a chart or an equation that may have data that isn't visible in your workbook. For a list of the different types of hidden data and personal information that the Document Inspector can find and remove from presentations, review the following table. Skip step 4, and proceed to step 5. The names of the worksheets that contain the data are saved with your workbook but it isn't visible there. Hidden Worksheets Hidden worksheets Note: If the hidden worksheets in your workbook contain data, you might change the results of the calculations or formulas in your workbook by removing them.
Thank you for reading my blog. These scenarios may contain cached or hidden data. While this is likely not an issue if the document is for your own use, it could present problems if you are distributing the document to a large number of people. Important: We highly recommend that you use the Document Inspector on a copy of your original workbook, because it is not always possible to restore the data that the Document Inspector removes. The check box for Remove personal information from this file on save is at the very bottom. Save, close, and reopen the document.
Note: Unsharing isn't available in Microsoft Excel Starter 2010. Step 3: Click the Inspect button in Document Inspector window. Note: In Excel 2007: Click the Microsoft Office Button , click Save As, and then type a name in the File name box to save a copy of your original workbook. Thus, you will need to change the user name. To create this article, volunteer authors worked to edit and improve it over time. Step 4: If your document contains Personal Information like Author then the following warning message will be displayed.